Tea & Plantation
Sri Lanka
AI-Powered ERP

ERP for Tea Factories &
Plantations in Sri Lanka

Ceylon Tea is Sri Lanka's crown jewel - but running a tea factory or managing a plantation estate involves complex operations: green leaf procurement, withering, rolling, fermentation, firing, grading, and auction sales. ReoBiz brings modern ERP to this traditional industry.

The Sri Lankan Tea Industry's Digital Gap

Ceylon Tea commands premium prices globally, but the industry's back-end operations often run on decades-old systems. Green leaf suppliers deliver to the factory gate, and someone writes down the weight in a notebook. The factory processes thousands of kilograms daily, but tracking conversion ratios from green leaf to made tea happens on a calculator at month-end.

Meanwhile, at the Colombo Tea Auction, your teas are cataloged and sold by the broker, but reconciling auction sales with your production lots and calculating the actual profitability of each manufacturing lot requires cross-referencing multiple documents manually.

ReoBiz bridges this digital gap. From green leaf intake weighment to auction sale reconciliation, every step is captured digitally. You know your manufacturing cost per kilo, your conversion ratios in real-time, and your profitability by grade - not approximately, but precisely.

Tea factory manager using ReoBiz ERP on tablet to track manufacturing data
Green Leaf Procurement Tracking

Bought leaf from hundreds of smallholders needs weight recording, quality assessment, and payment calculation. With manual ledgers, disputes over weights and advance balances are constant.

Manufacturing Cost Opacity

What does it actually cost to produce a kilo of BOP? Or BOPF? Without tracking energy, labor, and leaf cost per manufacturing lot, you don't really know - and you can't price competitively.

Estate Labor Management

Large estates employ hundreds of workers. Tracking plucking weights, attendance, overtime, EPF/ETF, and estate-specific benefits manually is error-prone and time-consuming.

Auction Sale Reconciliation

Matching auction catalog numbers to your production lots, then reconciling broker proceeds after deducting brokerage, warehousing, and transport charges requires significant manual effort.

How ReoBiz Supports the Tea Industry

From grade-wise quality assessment to auction sale tracking, ReoBiz provides end-to-end visibility into your tea operations.

Ceylon tea grading and quality assessment - BOP and BOPF grades with tasting cups
Green Leaf Intake & Supplier Management

Record daily green leaf receipts by supplier with weight, quality grade, and moisture assessment. Auto-calculate payments based on agreed rates. Track supplier advances and balances. Send SMS notifications for payment processing.

Manufacturing Lot Tracking

Each production lot tracks green leaf input, withering loss, rolling parameters, fermentation time, and firing output. Calculate actual conversion ratio per lot. Monitor energy consumption. Grade-wise yield analysis.

Grade-Wise Profitability

Know the cost of producing each tea grade (BOP, BOPF, FBOP, Dust). Combine manufacturing cost with auction realization to see actual profitability per grade. Optimize production to maximize high-value output.

Estate Worker Management

Daily muster tracking. Plucking weight records per plucker. Overtime calculation. EPF/ETF computation. Estate benefits tracking. Generate payroll for hundreds of workers efficiently.

Auction & Direct Sale Management

Catalog preparation for Colombo Tea Auction. Track lot numbers against production batches. Reconcile auction proceeds with broker deductions. Manage direct export sales with multi-currency invoicing.

Warehouse & Dispatch

Finished tea inventory by grade, lot, and age. FIFO management. Track stock at factory, broker warehouse, and transit. Dispatch documentation for local auction and export shipments.

Key Modules for Tea & Plantation

Manufacturing

Tea manufacturing process tracking from withering through to grading. Lot-based production. Energy and fuel consumption tracking. Conversion ratio monitoring.

Explore Manufacturing →

HR & Payroll

Estate worker attendance and plucking records. Piece-rate pay calculations. EPF/ETF. Estate housing and benefit tracking. Seasonal worker management.

Explore HR →

Procurement

Bought leaf procurement with supplier ledger management. Estate input supplies - fertilizer, fuel, machinery spares. Advance payments and settlement tracking.

Explore Procurement →

Inventory

Made tea stock by grade, lot, and location. Green leaf intake records. Input material tracking (firewood, fuel, packing). Multi-location warehouse management.

Explore Inventory →

Finance

Estate-wise P&L. Manufacturing cost analysis. Auction proceeds reconciliation. Multi-currency for export sales. Supplier payment processing with advance management.

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BI & Reporting

Daily factory reports, weekly green leaf analysis, monthly production summaries. Auction performance tracking. Grade yield trends and cost benchmarking.

Explore BI →

Who Is This For

Tea Factories

Bought-leaf factories in Nuwara Eliya, Kandy, Ratnapura, and Matara processing green leaf into made tea. From small factories to large operations.

Plantation Companies

Regional Plantation Companies (RPCs) managing multiple estates. Centralized management of production, labor, and financials across estates.

Tea Exporters

Tea export companies sourcing from auctions and private sales. Blending, packing, and shipping to global markets. Multi-currency and export documentation.

Tea Packers

Value-added tea packing operations for retail brands. Blending recipes, packaging material tracking, and quality assurance for branded products.

Tea Brokers

Colombo Tea Auction brokers managing catalogs, valuations, and client portfolios. Auction lot management and result distribution.

Rubber & Cinnamon Estates

Other plantation crops benefit from the same estate management, worker tracking, and processing workflow capabilities.

Frequently Asked Questions

Can it track green leaf purchases from hundreds of smallholders?

Yes. Each supplier has a profile with agreed rates, advance balances, and delivery history. Daily intake weights are recorded with quality notes. The system calculates payments factoring in advances, deductions, and bonus rates. Monthly statements can be generated for each supplier.

How does it handle tea grades and manufacturing lots?

Each manufacturing lot records inputs (green leaf quantity, source) and outputs (made tea by grade with weights). You see the conversion ratio per lot and the yield breakdown by grade. Over time, you identify trends in quality and efficiency.

Can it reconcile Colombo Tea Auction results?

Yes. Enter auction catalog details (lot numbers, grades, quantities) linked to your production lots. When auction results come through, enter the sale prices. The system calculates net proceeds after brokerage, warehousing, and transport deductions, giving you the actual realization per lot.

Can it manage estate worker payroll with piece-rate calculations?

Yes. Record daily plucking weights per worker. The HR module calculates pay based on piece rates, adds overtime, factors in estate allowances, and computes EPF/ETF. Monthly payroll for hundreds of estate workers is automated.

We manage multiple estates. Can it provide consolidated reporting?

Absolutely. Each estate operates as a separate cost center. You get estate-level reports for production, costs, and labor, plus consolidated group-level reports. Compare estate performance side-by-side to identify best practices and areas needing improvement.

Explore All 16 Modules

Modernize Your Tea Factory Operations

From green leaf intake to auction sale, bring digital efficiency to Ceylon Tea production. Real-time costing, grade-wise analysis, and estate management. Free to start.